2.3 Steering Committee
Steering Committee consists of eight representatives of the council who are elected by the Shape Modeling International
Community. Each member is elected for four years. At the beginning, half of the first steering committee will be elected
for two years, and the rest of the committee will be elected for four years. After that, there will be an election every two
years or when there is a vacancy. In each of the elections, four members will be elected every two years. There will also
be one representative from the Computers & Graphics journal. Potential candidates will be identified by nominations in
SMI Council. Self-nominations will also be considered. In nominations, the council should be sure that the steering
committee must represent the geographic and gender diversity of the SMI community.
Steering Committee elects a chair among its members. The chair organizes the Steering Committee meetings and
manages the agenda. The steering committee meets every month and makes decisions about the SMI conference, such
as selection of location and dates, selection of conference organizers, conference proceedings, “permanent” sponsorship,
in-cooperation agreements, and co-location with other events. The steering committee will also keep track of the
Council and Community email list and update the lists continuously.
Steering Committee will actively look for potential venues to host future SMI conferences at least two years in
advance. The committee will also work to identify the local organizing committee, and estimate of the local costs for the
conference (location of the venue and audio-visual equipment, support staff, food, registration, promotion, materials)
and for the participants (hotel costs, local travel).
3 Conference Organization
The Shape Modeling International conference is organized by the SMI Organization Committee, which consists of
three conference chairs, three technical paper chairs, three communication chairs, and at least one Representative of the
Steering Committee. The committee must represent the geographic and gender diversity of the SMI community. This
committee meets weekly starting at least six months before the conference.
The SMI organizing committee is appointed by the steering committee at least 18 months before the conference.
The responsibilities of the organizing committee include (but are not limited to):
•
Finalize the date of the conference, considering that May or June are the traditional months of SMI, and avoiding
conflicts with other events in related disciplines (date to be approved by the steering committee and to be
announced during the current year conference);
• Provide financial plans (to be checked by the steering committee);
•
Finalize the call for papers (to be approved by the steering committee and the draft version to be distributed
during the current year’s conference);
•
Propose a sufficient number of internationally respected members for the International Program Committee for
approval to the steering committee: The number of PC members should be compatible with the review process
that should ensure at least three reviewers per paper; experience and performance in previous conferences should
definitely be considered in the selection process to avoid problems; overlap with previous SMI committees is
encouraged to ensure continuity of the quality of the program;
•
Set up and test the submission and review systems at least 10 months before the conference; Then maintain the
system during the review period;
•
Organize the publication of the proceedings by a professional organization; Maintain continuity in the format,
style and quality; ensure that electronic access to the proceedings is provided to professionals in the field through
their membership in tone of the main international society.
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